Job Summary
Codilar is hiring a highly organized and proactive Executive Assistant to support our Director. The
ideal candidate will have a proven track record of providing high-level administrative support,
excellent communication skills, and the ability to manage multiple tasks efficiently. This role requires
a professional who can represent the Director and the company, handle sensitive information with
discretion, and effectively manage various responsibilities.
Key Responsibilities
● Manage and maintain the Director’s calendar, including scheduling meetings, appointments,
and travel arrangements.
● Prepare and edit correspondence, communications, presentations, and other documents.
● Organize and manage events, including logistics and coordination of participants.
● Taking full ownership of the events from the event planning to execution and post-event
follow-up.
● Serve as the primary point of contact between the Director and internal/external
stakeholders.
● Represent the Director in meetings, conferences, and events as needed.
● Communicate on behalf of the Director, ensuring messages are conveyed accurately and
timely.
● Oversee and manage special projects and initiatives as assigned by the Director.
● Coordinate with various departments to ensure projects are completed on time.
● Track and report on project progress, ensuring alignment with the Director’s goals and
objectives.
● Conduct research, compile data, and prepare reports for consideration and presentation by
the Director.
● Handle confidential information with a high degree of discretion and professionalism.
● Work closely with the senior leadership team to support organizational goals and initiatives.
● Assist in the preparation of meetings, including creating agendas, taking minutes, and
following up on action items.
● Provide support in managing the Director’s tasks and responsibilities, as needed.
Qualifications & Skills
● Bachelor's degree is required
● 1 year experience preferably in software companies.
● Proficiency in Microsoft Office suite
● Strong verbal and written communication skills are essential for effective interaction with
team members and stakeholders.
● Demonstrated ability to prioritize tasks, manage multiple tasks simultaneously, and meet
deadlines in a fast-paced environment.
● Capacity to identify issues, propose solutions, and implement corrective actions to address
operational challenges effectively.
● A team player mindset with the ability to collaborate effectively with cross-functional teams
and build positive working relationships.
● Attention to detail and high level of accuracy
● Flexibility to adapt to changing priorities