Executive Assistant to Practice Head
The Executive Assistant is responsible for providing administrative support to
senior executives, including managing schedules, arranging appointments,
coordinating meetings, and handling phone calls and emails.
● Coordinate and prioritize the Production Head's daily activities, ensuring
deadlines are met and priorities are clear
● Assist in the preparation of materials for meetings, presentations, and reports
● Provide administrative support to the production team as needed, including
coordinating travel arrangements, processing expenses, and managing
correspondence
● Responsible for managing travel arrangements, including flights, hotels, and
ground transportation. This includes coordinating logistics for domestic and
international travel and ensuring that travel plans are executed seamlessly.
● Coordinating and scheduling meetings, including preparing agendas, setting up
meeting rooms, and managing follow-up tasks.
● Assist the senior executive in preparing and formatting documents, including
reports, presentations, and correspondence.
● Managing communication between the senior executive and internal and external
stakeholders. This includes managing email, phone calls, and correspondence
and ensuring that messages are communicated effectively and in a timely
manner.
● Act as a liaison between the Production Head and internal/external stakeholders,
including team members, Consultants, and clients
● Responsible for managing special projects and initiatives, including coordinating
cross-functional teams and tracking project timelines
● Handle sensitive and confidential information with discretion and
professionalism
senior executives, including managing schedules, arranging appointments,
coordinating meetings, and handling phone calls and emails.
● Coordinate and prioritize the Production Head's daily activities, ensuring
deadlines are met and priorities are clear
● Assist in the preparation of materials for meetings, presentations, and reports
● Provide administrative support to the production team as needed, including
coordinating travel arrangements, processing expenses, and managing
correspondence
● Responsible for managing travel arrangements, including flights, hotels, and
ground transportation. This includes coordinating logistics for domestic and
international travel and ensuring that travel plans are executed seamlessly.
● Coordinating and scheduling meetings, including preparing agendas, setting up
meeting rooms, and managing follow-up tasks.
● Assist the senior executive in preparing and formatting documents, including
reports, presentations, and correspondence.
● Managing communication between the senior executive and internal and external
stakeholders. This includes managing email, phone calls, and correspondence
and ensuring that messages are communicated effectively and in a timely
manner.
● Act as a liaison between the Production Head and internal/external stakeholders,
including team members, Consultants, and clients
● Responsible for managing special projects and initiatives, including coordinating
cross-functional teams and tracking project timelines
● Handle sensitive and confidential information with discretion and
professionalism
Bachelor's degree preferred
● 1 year experience as an executive assistant or similar administrative role,
preferably in software companies.
● Excellent organizational and time-management skills
● Strong written and verbal communication skills
● Proficiency in Microsoft Office suite
● Ability to multitask and prioritize tasks effectively in a fast-paced environment
● Attention to detail and high level of accuracy
● Flexibility to adapt to changing priorities
● 1 year experience as an executive assistant or similar administrative role,
preferably in software companies.
● Excellent organizational and time-management skills
● Strong written and verbal communication skills
● Proficiency in Microsoft Office suite
● Ability to multitask and prioritize tasks effectively in a fast-paced environment
● Attention to detail and high level of accuracy
● Flexibility to adapt to changing priorities