Management Associate

Job Description

As the Management Associate ,you will play a crucial role in ensuring

the smooth functioning of the production department. You will be responsible for

managing the Production Head's schedule, coordinating meetings, and assisting with

various administrative tasks to ensure the smooth functioning of day-to-day operations.

The ideal candidate will be highly organized, detail-oriented, and capable of managing

multiple priorities in a fast-paced environment.

Key Responsibilities

● The Management Associate is responsible for providing administrative support to

senior executives, including managing schedules, arranging appointments,

coordinating meetings, and handling phone calls and emails.

● Coordinate and prioritize the Production Head's daily activities, ensuring

deadlines are met and priorities are clear

● Assist in the preparation of materials for meetings, presentations, and reports

● Provide administrative support to the production team as needed, including

coordinating travel arrangements, processing expenses, and managing

correspondence

● Responsible for managing travel arrangements, including flights, hotels, and

ground transportation. This includes coordinating logistics for domestic and

international travel and ensuring that travel plans are executed seamlessly.

● Coordinating and scheduling meetings, including preparing agendas, setting up

meeting rooms, and managing follow-up tasks.

● Assist the senior executive in preparing and formatting documents, including

reports, presentations, and correspondence.

● Managing communication between the senior executive and internal and external

stakeholders. This includes managing email, phone calls, and correspondence

and ensuring that messages are communicated effectively and in a timely

manner.

● Act as a liaison between the Production Head and internal/external stakeholders,

including team members, Consultants, and clients

● Responsible for managing special projects and initiatives, including coordinating

cross-functional teams and tracking project timelines

● Handle sensitive and confidential information with discretion and

professionalism

Qualifications

● Bachelor's degree preferred

● 1 year experience as an executive assistant or similar administrative role,

preferably in software companies.

● Excellent organizational and time-management skills

● Strong written and verbal communication skills

● Proficiency in Microsoft Office suite

● Ability to multitask and prioritize tasks effectively in a fast-paced environment

● Attention to detail and high level of accuracy

● Flexibility to adapt to changing priorities